Contact Information
Phone:
(919)733-4564
Fax:
(919)733-4625
JJ Staff:
Michelle
Zechmann
(Lead Planner)
Tina
Howard
(JJ Planner)
Kimberly
Wilson
(DMC Planner)
Justin
Davis
(Community Development)
Anne
Mayher
(Community Development)
Michael
Wilson
(Currently activated to active military duty)
Saturday March 13, 2010
Grant
Writing Tips
GENERAL INSTRUCTIONS
Please read and follow all instructions for
completing the online grant application. These instructions can be
found on the Governor’s Crime Commission’s web site at Pre-applications must be submitted online and
signature
pages and letters of support must be received by the
Governor’s Crime Commission office no later than 5:00pm on January
31, 2004. IDENTIFY THE PROBLEM The first step in the grant writing process is to
identify the problem that your agency plans to address. The identified
problem may be a result of an assessment of your community's risk and
protective factors. Please refer to the definition of "at-risk"
to be used when discussing your target population. This can be found on
our website at: http://www.ncgccd.org/planning/juvenilejus/atrisk.cfm. IDENTIFY SOLUTION TO THE PROBLEM Once your agency has identified the problem, the
next step is to determine how to address and solve this problem. It is
important at this stage to ensure that the proposed solution matches with
the identified problem. For example, your agency may identify family
management as a prevalent problem in the community. A possible solution to
this problem may be to provide parent education and training. Your agency
will also want to consider if there are other existing programs in the
community that are currently providing services to address the identified
problem, which will reduce the chance of duplicating services. Your agency must also determine if its proposed
solution to the problem fits within its county’s Juvenile Crime
Prevention Council’s (JCPC) plan of action. Agencies should contact
their county JCPC Chairperson to review this plan of action. In addition,
agencies can identify their county JCPC Chairperson by going to the
Department of Juvenile Justice and Delinquency Prevention web site at
www.ncgccd.org
IDENTIFY THE APPROPRIATE PROGRAM PRIORITY
Once your agency has determined the appropriate solution to the identified problem, the next step is to determine the most suitable program priority in which the proposed solution would fit. The Juvenile Justice Planning Committee has identified the following list of program priorities for the 2004 funding period:
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Targeted Services for youth at risk of involvement with the juvenile justice system
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Targeted intervention services for court-involved youth
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Services to address Disproportionate Minority Confinement and Involvement
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Improve system’s prevention of and response to child abuse and neglect
It is important to note that all of the program priorities have equal weight. In addition, each program priority is complimented with a list of outcomes, supportive research, identified strategies/key elements, and program examples. A listing of all the program priorities, outcomes, strategies/key elements and program examples can be found in the Juvenile Justice section and on the Governor’s Crime Commission's web site at http://www.ncgccd.org/planning/juvenilejus/jj2004.cfm.
After the appropriate program priority has been identified, you agency will need to ensure that its proposed solution demonstrates one or more of the outcomes listed for the selected program priority. For example, if your agency determines that its proposed solution would fit under Priority A, then the grant application would need to demonstrate that the project could achieve one or more of the following outcomes: 1. Reduce dropout rate, 2. Prevent delinquency and undisciplined behavior, or 3. Improve school readiness. This outcome list is not exhaustive. Applicants may include additional outcomes in their proposals.
The program priorities include a summary of current research findings in which the committee considered in determining desired outcomes for each program priority. Applicants will also need to review the list of strategies and key elements that corresponds with the selected program priority and consider including one or more of these items in their proposal. For example, strategies and key elements for Priority A include 1. Address multiple risk factors, 2. Demonstrate collaboration with other community agencies and 3. Provide early intervention services to families at risk.
Finally, each priority has a list of program examples identified from previous research. Additionally, each program example provides a list of key services and activities. It is important to note that applicants are not limited to submitting grant proposals that only reflect the program examples listed under each priority. The intent of this section is simply to provide applicants with examples of effective and proven practices. In addition, the duplication of any of these program examples does not automatically guarantee funding.
LOGIC MODEL
Utilize the attached logic model to ensure that there is a connection between the problem you are going to address, the solution and the goals and objectives of your project. Grant Writing Logic Model
PROGRAMS MUST
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Include a description of the population the program will target and the number of youth to be served. Assess the risk and protective factors of delinquency among juveniles in the targeted community; and, they must describe how specific risk/protective factors shall be reduced/strengthened through their services (leading to objective outcome measures). Identify how they complement and utilize existing resources.
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Describe any multi-county collaboration and/or multi-agency partnerships. You should include letters of support from agencies or counties identified in the "Project Operation" of your grant. Attach letters of support to the signature page, letters submitted at a later date will not be included with grant application in time for review.
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Establish clear and appropriate evaluation components relative to your objectives and performance measures.
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a. Explain how the proposed program meets the needs of the county’s "plan of
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Please provide the following information in the "Project Cost Assumption" section of the grant.
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Name three specific activities that you will be doing in the first year of your grant to financially sustain your project (specific steps you may take to ensure longer term funding).
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Name the community resources, with which you will be partnering, that have the potential to partially sustain your project in the future (you may include "in kind" contributions, but more importantly, include who may be helping with other funding).
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Provide a brief description of your plan to financially sustain this project after the two-year funding period.
action" for the expenditure of juvenile sanctions and prevention funds drawn up
by the Juvenile Crime Prevention Council (JCPC) as defined in statute 147-33.66.
This statute reads as follows:
The Councils (Juvenile Crime Prevention Councils) shall annually review the needs of juveniles in the county who are at risk of delinquency or who have been adjudicated, undisciplined or delinquent and the resources available to address those needs.
b. Notify the JCPC Chair in writing of your intent to apply for funding and how the
proposed program activities fit the needs identified in the county’s plan of action.
Although approval is not necessary, letters of support may be beneficial. Please
attach notice of intent to signature page. To access a current list of the JCPC
Chairs in each county, go to the Department of Juvenile Justice and Delinquency
Prevention Website:
http://www.djjdp.org/Crime_Prevention/chairpersons.htm
FISCAL REQUIREMENTS
Eligible Applicants
Federal program guidelines identify eligible applicant agencies that are allowed to apply directly for funding. Therefore, it is important for your agency to determine if it is eligible to apply directly to the Governor’s Crime Commission for funding or if it must apply through an eligible applicant agency (i.e. pass through). The following agencies are eligible to either apply directly for funding or act as a pass through agency for non-eligible applicants:
Local units of government
Councils of government
Universities or colleges
Independent school districts
State agencies
Eastern Band of Cherokee
Non-profit agencies may only apply through one of the above eligible applicant agencies for funding. Thus, it is imperative that non-profit agencies communicate their intentions on utilizing an eligible applicant agency as a pass through early in the application process, which will eliminate problems in obtaining their approval before the application deadline.
Match Requirements
All applicants are required to provide a 25% cash match on the total project budget. To determine the cash match, use the following formula:
Total Grant Budget * .25 = Match Required
Example
$100,000 (Total Budget) * .25 = $25,000 (Match Required)
A limited number of match waivers will be granted to applicants that apply through the Juvenile Justice Planning Committee. The awarding of waivers will be based on the availability of funds and the committee’s overall rating of the grant proposal. Because "match free" funds are limited and very competitive, applying for a waiver may reduce the likelihood of funding. Applicants must indicate a match waiver request on their grant application.
Non Allowable Costs
The following items are considered non-allowable costs that cannot be included in an agency’s project budget:
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Indirect Costs (i.e. maintenance of facilities, administrative salaries or costs not readily assigned to a particular project).
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Purchase of vehicles
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Purchase of buildings
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Purchase of land
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Construction costs
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Stipends
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Bookkeeping
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Auditing
ASSISTANCE
The staff of the Juvenile Justice Planning Committee is available to answer any questions during the application period. If you need any assistance, please do not hesitate to contact one of the following staff members:
Michelle Zechmann, Lead Planner/Juvenile Justice Specialist -
michelle.zechmann@ncmail.netTina Howard, Planner/Juvenile Intervention -
tina.howard@ncmail.netKimberly Wilson, Planner/DMC Coordinator –
kimberly.wilson@ncmail.netPam Oen, Grants Manager –
pam.oen@ncmail.netDennis Stephenson, Grants Manager –
dennis.stephenson@ncmail.net